OHS Provider Management System
Compliance software reports to the ministry; it does not run your business. Who visited which client, which visit was missed, whether your expert's capacity is full, how much you will invoice this month, who has not paid — all of that still lives in Excel. This system closes exactly that gap.
Key Features
Client and Contract Management
Client records, hazard class, region, employee count, per-capita pricing and contract status on one screen.
Site Visit Tracking
12-month visit calendar, missed-visit alerts, evidence upload, visit notes shared with the client, and planning.
Automatic Revenue Calculation
Monthly revenue is calculated from per-capita pricing and employee counts. No client goes under-invoiced.
Expert and Physician Capacity
Assignment durations and periods produce a utilisation rate; over-capacity and idle capacity become visible instantly.
Task Tracking and Archive
Assign tasks to individuals or teams, track overdue items, manage document checklists and completion rates.
Health Reports and Screening
Employee-level report status, price list, discounts and health service revenue; a dedicated physician screen.
Data Migration
Your existing Excel and registry data is imported. You never start from a blank system.
Roles and Permissions
Separate permission levels for management, safety experts, physicians, accounting and field staff.
How It Works
We Migrate Your Data
Your Excel file and registry records are analysed; clients, staff, assignments and visit history are imported.
We Configure It Around Your Operation
Your regions, hazard-class pricing, visit periods and permission matrix are defined.
We Train Your Team
Experts, physicians and office staff are trained on their own screens. You can run in parallel with Excel during the transition.
We Go Live and Support You
The system goes live; monthly maintenance, updates and support continue.
Frequently Asked Questions
Does this replace my statutory compliance software?
No. Compliance software is what you use to report to the ministry, and you keep using it. Our system is the business-management layer it does not cover: client tracking, visit planning, revenue calculation, collections and capacity management. The two work side by side.
Will I lose my Excel data?
No. The first step of onboarding is importing your existing Excel. Clients, staff, assignments, monthly visit records and pricing are migrated; nothing is re-entered from scratch.
Does the data belong to me?
Yes. Your client, staff, visit and report records are yours and can be exported at any time.
How many users can I add?
We do not charge per user. You can add all of your experts, physicians and office staff; pricing is based on the scale of your organisation.
How long does setup take?
Typical setup, including data migration and configuration, takes 2-4 weeks. The operational core goes live first.
Get Your OHS Operation Out of Excel
Make missed visits, under-invoiced clients and idle expert capacity visible. In a hardening market, margin is won in operations.